Email Monitoring

Email monitoring lets you capture incoming emails - like press releases, newsletters, and company announcements - directly in Velora.

Connecting Your Email

Supported Providers

• Gmail - Personal or Google Workspace accounts
• Outlook - Personal or Microsoft 365 accounts

Setup Steps

1. Go to Settings in the sidebar
2. Find the Email Integration card
3. Click Connect Email
4. Choose Gmail or Outlook
5. Sign in and authorise Velora to read your emails

Velora requests read-only access to your inbox. We don’t send emails or modify your mailbox in any way.

Sender Filters

After connecting, you can choose which emails to process:

Process All Emails

Velora monitors all incoming emails. Best if you use a dedicated email address for press releases and announcements.

Filter by Sender

Only process emails from specific senders. This is recommended if you’re connecting your main work inbox:

1. Click Settings on the Email Integration card
2. Add sender email addresses or domains to the allow list
3. Click Save

Only emails from these senders will appear in Velora.

Examples:

• press@company.com - Specific email address
• @company.com - All emails from a domain

Viewing Emails

Go to Emails in the sidebar to see captured emails. Each email shows:

Column	Description
Received	Date and time the email arrived
Sender	Name and email address
Subject	Email subject line
Status	Processed or Pending

Click any email row to expand and read the full content.

Email Status

• Pending - Email has been captured but not yet processed
• Processed - Email has been analysed and an article idea created

How Emails Become Articles

When Velora captures an email, it automatically:

1. Analyses the email content for newsworthiness
2. Creates an article idea if it’s relevant to your site
3. Marks the email as processed

You’ll find the generated article ideas in News. From there you can review, edit, and generate the full article.

Testing the Connection

To verify your email integration is working:

1. Go to Settings
2. Click Test Poll on the Email Integration card
3. Velora will check for new emails and display the result

Disconnecting

To disconnect your email:

1. Go to Settings
2. Click Disconnect on the Email Integration card

This removes the connection but doesn’t delete any emails already captured in Velora.

Best Practices

Use a Dedicated Address

Consider setting up a dedicated email address for press releases (e.g., press@yourdomain.com). This keeps your monitoring focused and avoids processing irrelevant emails.

Forward Important Newsletters

If you subscribe to industry newsletters on your personal email, set up forwarding rules to send them to your monitored address.

Keep Sender Filters Updated

When you start receiving emails from new important sources, add them to your sender filter list to ensure they’re captured.

Privacy and Security

• Velora only reads emails; we never send emails from your account or mark emails as read
• Email content is processed for monitoring only
• You can disconnect at any time, revoking Velora’s access
• We use OAuth for secure authentication (we never see your email password)